Welcome to Xodus International Group

Thank you for choosing Xodus International Group, LLC for your travel experience. Please complete this registration form carefully and provide accurate information so that we can properly arrange your travel services, accommodations, transportation, meals, and other tour requirements.

Please enter your name exactly as it appears on your passport. Review all information before submitting the form, particularly your passport details, contact information, emergency contact, health and dietary needs, airline schedule, and payment information.

All fields marked with an asterisk (*) are mandatory and must be completed before your registration can be processed. Fields without an asterisk should be completed whenever they apply to your travel arrangements.

Incomplete or inaccurate information may delay the processing of your reservation, travel documents, airline tickets, or other services. Please notify Xodus International Group immediately if any of your information changes after submitting this form.

Traveler Information

Title

First Name *

Middle

Last Name *

Date of Birth *

City / State of Birth

Nationality

Occupation

Street Address

Apt / Suite

State

ZIP

City

Email *

Daytime Phone

Evening / Mobile Phone

Passport & Tour Information

Passport Number

Place of Issue

Date Issued

Expiration Date

Tour Number *

Destination *

Special Meal Request

Roommate Name

Bed / Room Preference

Frequent Flyer Number

Additional Needs

Health & Dietary Needs

Allergy to horse serum Allergy to bee stings Allergy to tetanus shots Epileptic / Seizures Respiratory / Other

Food Allergies

Special Diet

Other Health Issues

Physician Name

Physician Emergency Number

Health Insurance Company

Policy Number

Physician Address

Blood Type

Emergency Contact

First Name *

Last Name *

Address

City

State

ZIP

Daytime Phone *

Evening Phone

Domestic Airline Reservations

If you are making your own domestic reservations, we will need your schedule to coordinate your international flights. Please provide the details below.

	Airline	Flight #	Date	From	To	Dep. Time	Arr. Time
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2
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Payment Information

Payment Processing: A Xodus International Group representative will contact you within 12–24 hours to verify your payment information and securely take your credit-card payment.

Method of Payment

Amount

Name on Credit Card

Credit Card Number

Exp. Date

Billing Address

Billing Phone Number

Document Delivery Preference

Additional Payment Notes

Travel Insurance

Travel Insurance Company

Phone Number

Date Issued

Policy Number

Insurance Selection

Terms & Conditions

Reservations & Payments

A reservation is confirmed upon receipt of the required deposit. All prices are subject to change until the deposit has been received. Final payment is due by the date specified on your invoice. Failure to make payments by the required deadlines may result in cancellation of your reservation and forfeiture of applicable deposits.

Cancellations & Refunds

Unless otherwise stated in writing, deposits are non-refundable. Cancellation penalties vary depending on the destination, suppliers, airlines, cruise lines, and the date of cancellation. No refunds will be issued for unused services, missed departures, voluntary itinerary changes, or after the tour has commenced. Any approved refund is limited to the amount recovered from the applicable supplier, less any administrative fees.

Passports, Visas & Health Requirements

Travelers are responsible for obtaining valid passports, visas, vaccinations, and all required travel documents. Many destinations require passports to be valid for at least six (6) months beyond the return date. Travelers denied boarding or entry due to insufficient documentation are solely responsible for any resulting expenses.

Travel Insurance

Xodus International Group, LLC strongly recommends purchasing comprehensive travel insurance to protect against trip cancellation, interruption, medical emergencies, evacuation, baggage loss, travel delays, and other unforeseen circumstances. Travelers who decline travel insurance assume full financial responsibility for any losses incurred.

Responsibility & Liability

Xodus International Group, LLC acts solely as a tour operator and travel coordinator. Airlines, hotels, cruise lines, transportation companies, sightseeing operators, and other service providers are independent contractors and are not employees or agents of Xodus. All transportation, accommodations, and travel services are provided subject to the terms and conditions of the respective suppliers. Xodus International Group, LLC shall not be responsible for any injury, illness, death, property damage, baggage loss, delays, schedule changes, cancellations, acts of terrorism, political unrest, weather conditions, natural disasters, pandemics, labor disputes, governmental actions, or any other event beyond its reasonable control.

Xodus reserves the right to modify itineraries, substitute comparable accommodations or transportation, cancel portions of a tour, or make operational changes when necessary for safety, government regulations, or circumstances beyond its control. Xodus also reserves the right to refuse or remove any participant whose conduct is disruptive, unsafe, or detrimental to the enjoyment or safety of the group. Any expenses resulting from such removal shall be the responsibility of the traveler.

General Conditions

Tour prices are based on rates, taxes, fuel costs, and exchange rates in effect at the time of publication and are subject to change before final payment. Participation in the tour constitutes acceptance of these Terms and Conditions. This agreement shall be governed by the laws of the Commonwealth of Virginia.

By registering for this tour, the traveler acknowledges that they have read, understood, and accepted these Terms and Conditions and agree to be bound by them.

Participant Electronic Signature *

Date *

Guardian Signature (if applicable)

Guardian Date

This registration contains confidential traveler information. Host the live form only on an HTTPS-secured website and use a secure server-side submission method.

Welcome to Xodus International Group

Traveler Information

Passport & Tour Information

Health & Dietary Needs

Activities & Interests

Extended Days

Emergency Contact

Domestic Airline Reservations

Payment Information

Travel Insurance

Terms & Conditions

Reservations & Payments

Cancellations & Refunds

Passports, Visas & Health Requirements

Travel Insurance

Responsibility & Liability

General Conditions